Breakfast with the CEO and flu season kick off
Sept. 7, 2014
practicalPRACTICAL MATTERS
IN THIS ISSUE
TOP READS
CEOBreakfast with the CEO meeting recap
At the July breakfasts with the CEO, physicians asked a range of questions-from construction plans at Salem Hospital and peer review, to the changing nature of health care.

NFHLNo Flu Here League kick off coming soon
  • Flu vaccine campaign begins Oct. 1 
  • Fitness for Duty requires flu vaccines
  • Mask-on date to be announced
Salem Hospital kicked off its first No Flu Here League in 2013 as part of a new vaccination policy to increase compliance to meet stronger national standards. This year's NFHL season will run from Oct. 1 to Nov. 14.

Privileged practitioners at Salem Health must comply with the Fitness for Duty policy, which requires them to receive influenza vaccines except when granted an exemption.

Important deadline: Nov. 1
Last year, Salem Hospital medical staff achieved 98 percent participation and is striving for 100 percent participation this flu season. Participation means two things: get the vaccine or receive an exemption. Providers who want an exemption must complete and submit this form no later than Nov 1.

Mask required for unvaccinated
Physicians who receive an exemption will be required to wear a surgical mask at all times while in a Salem Health patient care or clinical area, when within six feet of a patient, and when entering a patient room during the influenza season (season as determined by Salem Health Infection Prevention).

Providers can get their vaccines on the units from one of the hospital's 108 "flu champions," at the Employee Health office or at a "tailgate party." Watch for fliers with the dates and times.

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PRACTICAL MATTERS
hydrocodoneHydrocodone combination products to become DEA Schedule II

Hydrocodone combination products (Lortab, Vicodin, Norco, etc.) will become US Drug Enforcement Administration (DEA) Schedule II medications on Oct. 6, 2014. This change means that:

  • prescriptions cannot be refilled
  • prescriptions must be signed by the provider
  • prescriptions cannot be phoned into a pharmacy unless it is for an emergency and a written prescription cannot be provided to the patient

Prescriptions for these products written and filled prior to Oct. 6 may be refilled up to five times or until April 8, 2015. A practitioner may issue multiple Schedule II prescriptions to provide up to a 90-day supply of medication as long as they include the date written and contain a statement such as "Do not fill until mm/dd/yy." All other regulations concerning DEA Schedule II medications will also apply.

 

For more information, contact Joe Schnabel, director of pharmaceutical care, 503-561-5165 or read the DEA press release on its ruling.  

COCContinuity of Care documents in Epic InBaskets

 

Beginning on or before Sept. 22, ambulatory providers, and potentially inpatient providers, may begin seeing Continuity of Care documents in their "Outside Messages" folders within Epic InBasket. These messages will appear if sent by a referring provider. Clicking on the message will enable the provider to view the content of the Continuity of Care document. No further action is required on the part of the provider. This change is a component of ongoing compliance with Meaningful Use workflows.

 

Watch for upcoming MyEpic/Radar Dashboard communications for a link to a tip sheet with more information. For more information, contact Dean Cheatham, manager of ambulatory and revenue cycle applications, 971-400-8385.  

 

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systemUpcoming system maintenance

Sept. 11 Dictaphone downtime

The Dictaphone dictation system will be undergoing a four-hour downtime from 2 to 6 a.m. on Thursday, Sept. 11. The dictation database requires maintenance to sustain and improve the service. Physicians will not be able to dictate during this four-hour window.  

 

Please complete any dictations needed for surgeries or immediate patient care before 2 a.m. on Thursday, Sept. 11.

 

Dictation downtime procedures include:

  • self entry into Epic
  • pen and paper

An email and overhead page will be sent once the downtime is complete. Please call the Solution Center at 1-HELP if you have any questions.

  

Sept. 20, Electronic Signature Administration downtime

The 3M ESA system will undergo a one-hour downtime from 10 to 11 p.m. on Saturday, Sept. 20. for maintenance. Physicians will not be able to edit or sign their transcribed notes during this window.

 

MagnetMagnet Message: Knowledge, Innovations and Improvements  

by Marty Enriquez, Chief Nursing Officer

 

At the end of July, Salem Hospital submitted its application for Magnet "Re-Designation," required every four years since Salem Hospital earned Magnet status in 2010.

 

Salem Hospital's goal is to educate everyone about the importance of this journey. Salem Hospital nurses Ann Alway, Lydia Reid and Heather Rideout wrote a piece describing how one of the Magnet pillars: Knowledge, Innovations and Improvements works at the hospital.

 

feedbackFeedback sought on proposed revision to credential procedure
The Credentials Committee and Medical Executive Committee are seeking feedback on a proposed change to the Medical Staff Credentials Procedure Manual.

The change will bring the criteria for reappointment in line with the initial application process. Specifically, individuals with one or more malpractice cases during the prior two-year reappointment cycle will fall into Category 2 status. This is the same criteria applied to initial applicants. Practitioners who fall into Category 2 face a higher level of scrutiny in the review process.

Submit your comments by Sept. 24 to  Kelli Fussell.

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BranniganBrannigan to assume full-time role at WHP
Robert Brannigan, chief administrative officer of West Valley Hospital and vice president of Willamette Health Partners, announced that he will soon step down from his responsibilities at West Valley Hospital and focus his energies entirely on leadership of WHP.

He will remain at WVH until a replacement is hired. Salem Health has already begun recruitment for a replacement who has small/rural hospital experience.

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COMING EVENTScoming
ACAGrand Rounds on Cover Oregon and the ACA

Representatives of the Oregon Health Authority will discuss and clarify misunderstandings about the Affordable Care Act and Cover Oregon. Participants will be eligible for a maximum of one hour AMA PRA Category 1 Credits™.   

  • 7 to 8 a.m. Friday, Sept. 12
  • Building B, Wedel Auditorium
  • Light breakfast provided
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childabuseChild abuse prevention CME sessions

Pediatricians Thomas Valvano, MD, of OHSU and Dan Leonhardt of CARES Northwest will present two sessions on Sept. 16 and 18.  

 

Valvano will address "Medical Child Abuse: Concerned Parent of Munchausen Syndrome by Proxy?" and Leonhardt will speak about sex trafficking.

 

Participants will be eligible for a maximum of two hours AMA PRA Category 1 Credit. Approved by the American College of Emergency Physicians for a maximum of two hours of ACEP Category I credit.

  • 10 a.m. to 12 p.m.,Sept. 16
  • Building B, Wedel Auditorium
  • 4 to 6 p.m., Sept. 18
  • Building B, Wedel Auditorium

Read the flier

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SCISalem Cancer Institute: Tour the remodeled facility
Sign up for a guided tour, or drop in for a glass of wine. Tours at 4:30, 5:15 and 6 p.m.
To register, call the Community Health Education Center at 503-814-2432 (CHEC).
  • 4:30 to 7 p.m., Thursday, Sept. 25
  • Salem Cancer Institute
  • Salem Hospital, Building C
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CHECFor your patients, from the CHEC

American Lung Association: Freedom From Smoking 

Quitting smoking is the single most important step a smoker can take to improve the length and quality of his or her life.

  • 6:30 - 8:30 p.m., Thursdays, Sept. 11 through Oct. 23
  • $120. Scholarships available

Healthy Back 

In this class you'll learn how to keep your back strong and decrease the risk of injury.

  • 1 to 2 p.m., Thursday, Sept. 11
  • $5
Advance Directives: KEYConversations Workshop   

Who would make your final health care decisions if you couldn't? Do they know what you want? Join us for this free class and receive a KEYConversations™ Planning Guide.     

  • 2 to 4 p.m., Thursday, Sept. 18
  • Free

Infertility Peer Support Group 

Led by a Certified Resolve National Infertility Association Facilitator

  • 6 to 7:00 p.m., third Thursday of each month.
  • Free
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IN THE NEWS...NEWS 
ERWhy is Salem Hospital's Emergency Department so busy?
Watch the KOIN story to find out what's behind the trend.

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iceGruber and the Salem Health team take the ice bucket challenge Salem Hospital CEO Norm Gruber takes the Ice Bucket Challenge

The social media sensation reached Salem and West Valley hospitals.

The event brings attention and raises money for a good cause. Salem Health is a sponsor of the State Capitol Walk to Defeat ALS on Sept. 13.

Register for the walk
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kaiserKaiser coming to Keizer
A new Kaiser Permanente facility will open in Keizer later this year.
Read the Keizer Times article.

ebolaWhat if Ebola comes to Oregon?
Area hospitals are talking about how they will respond. Read the Oregon Live coverage.

Common Ground Newsletter Editorial Board 
For past issues of this newsletter, visit
Email us anytime with feedback, suggestions, or something for the next issue!  Dr. Ian Loewen-Thomas, Chair, Compact Implementation Committee

Salem Health

503-561-5200